Constitution

adopted at the AGM on 16 October 2001 

1. The name is the "Minet Conservation Association" incorporating

Friends of Myatt’s Fields Park
Friends of Minet Library

2. Objects

The purpose of the Society shall be to promote the following objects by charitable means but not otherwise:

a) To foster a community spirit within the area and to seek to maintain and to expand the amenities within it.

b) To establish consultation with the local authority and with those bodies whose aims and interests are compatible with conservation in all its aspects?

c) To ensure that proposed changes in the area environment shall receive adequate consideration before implementation.

3. Membership

Membership shall be open to all who are interested in the aims of the Society.  Group membership shall be open to any properly constituted local residents Association or other similar group operating or to other groups at the discretion of the Executive Committee.  Such affiliated groups shall be entitled to nominate a representative to the Executive Committee.

4. Subscription

All members and affiliated groups shall pay such subscriptions as may be from time to time determined by the Annual General Meeting.

5. General Meeting

An Annual General Meeting shall be held each year in or about the month of October to receive the report of the Executive Committee and to present accounts for approval at the meeting.  To elect the officers and the Executive Committee, and to transact such other business as shall be determined by the Executive Committee.  All individual members and representatives of all affiliated groups shall be entitled to attend, and shall receive not less than ten days notice of the time and place of the meeting.

Special General Meetings shall be held at the discretion of the Committee, or if eight or more members of the Society request the Secretary to call such a meeting.  Such request shall be in writing and shall specify the business to be considered: the Secretary shall arrange for the meeting to be held within forty-two days of receiving such a request.  Notice shall be given as for the Annual General Meeting.  The quorum for a General Meeting shall be eight members.

6. Officers

The Officers of the Society shall be:

  • Chair
  • Vice Chair
  • Secretary
  • Treasurer
  • Membership Secretary


Nominations for the election of Officers shall be made at or before the Annual General Meeting.  Such nominations shall be in writing, supported by a seconder, both the proposer and seconder having been paid up members of the Society for at least six months, and the consent of the proposed nominee shall first have been obtained.  The election of Officers shall be completed prior to the election of further Committee members.


A President and Vice-President may also be elected at a General Meeting of the Society for periods to be decided at such a meeting.

7. Executive Committee

The Executive Committee shall consist of the Officers and four further members.  Nominations for election to the Executive Committee shall be made at or before the Annual General Meeting.  Such nominations shall be in writing, supported by a seconder, both paid up members of the Society for at least six months, and the consent of the proposed nominee shall first have been the number of vacancies, a ballot shall take place.

The executive Committee shall be responsible for running the affairs of the Society, and may take decisions on its behalf.  A quorum for meetings of the Executive Committee shall be four members.

The Executive Committee shall have the power to co-opt any member of the Society or other person as it shall see fit, either as voting or non-voting committee members.

The Executive Committee shall have the power to appoint and delegate sub-committees to deal with any matters it considers necessary, and such sub-committees may be appointed from members of the Executive Committee and other members of the Society.

8. Appeals

The Executive Committee shall have power to make appeals, solicit donations and canvass monies for carrying out the objects of the Society.

9. Expenses of Administration

The Executive Committee shall out of the monies received by the Society, pay all proper expenses of administration and management of the Society and shall use the residue of such monies as it thinks fit for or towards the objects of the Society.

10. Investments

All monies at any time belonging to the Society and not required for immediate application for its objects shall be invested by the Executive Committee upon such investments, securities or property as it may think fit, but so that monies subject or representing property subject to the jurisdiction of the Charity Commissioners or of the Minister of Education and Science shall only be invested in such securities as may for the time being be prescribed by law.

11. Borrowing

The Executive Committee may borrow for the objects of the Society no more than £5000, at such rate of interest and in such manner as it may think fit.

12. Amendments

The Constitution may be amended by a two-thirds majority of members present at an Annual or Special General Meeting, provided that ten days notice of the proposed amendment has been sent to all members, and providing that nothing herein contained shall authorise any amendment permitting the expenditure of funds of the Society on any object which is not a charitable object.

13. Standing Down

The executive Committee shall have power to adopt standing orders for the conduct of its meetings and General Meetings at the Society.

14. Winding Up

In the event of the winding-up of the Society the available funds of the Society shall be transferred to such one or more charitable bodies having objects similar or reasonable similar to those herein before declared as may be chosen by the Executive Committee and approved by the Charity Commissioners for England and Wales.


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Minet Conservation Association
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